Supplier Relationship Executive

About us

Indicia Worldwide is an insight and technology-led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don’t. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brand’s journey to market.

Purpose of the role

Working for the Centre of Excellence, as a Supplier Management Executive, you will be responsible for supporting the administrative and compliance function within the Indicia Worldwide business. These activities will involve a high degree of collaboration, process compliance and interaction with various functions of the Indicia business throughout different geographies.

Key Responsibilities

Supplier onboarding across regions

• Liaise with Supplier managers in various regions
• Managing the documentations for onboarding and registrations of suppliers
• Co-ordination with support and finance to complete the process of registration

Contract and compliances

• Manage supplier contract updates and renewals, addendums, NDAs
• Manage updates on the Partner Services Fees agreements
• Provide administrative support to establish term sheets

Archiving and managing all the commercial signed documents in a central repository

Manage Supplier Support desk for Indicia’ ERP system and tools

• Manage rate cards and uploads in ERP system
• Support trainings to supplier for various technology suites
• Manage additions, changes to users and supplier groups, Password resets

Address queries from suppliers related to performing functions in sourcing hub

Indexation reports

Prepare monthly/quarterly summary reports from various commodity exchanges
Surveys and feedback for supply chain

• Maintain status updates of suppliers with regards various global and local certifications

Skills, knowledge, experience and exposure

• 3+ years of experience of any support functions in data analysis
• Experienced level user of MS Excel
• Building of summary pivots, summary reports in MS Excel
• Fluent English communication skills
• Any Bachelor’s degree or equivalent

The mindset to navigate the role

• Handle pressure well
• Good attention to detail

The softer skills that we believe will help you thrive in this role:

• Good communication skills
• Fluent English level is required

Role Requirements

• Some travel along with out of hours and flexible working will be required