Job Context & Major Challenges:

Key Result Areas

Supporting Actions

• Solicit offers, conduct negotiations, and secure contracts for Packing Materials and Raw Material Logistics (Transportation, Container Freight Stations, Customs House Agents and Coal Handling Agents)
• Collaborate with unit teams to incorporate technical inputs during commercial discussions with vendors.
• Prepare and submit approval notes, detailing procurement processes and decisions, in compliance with delegation manuals.
• Monitor and expedite purchase orders and deliveries to ensure timely execution.
• Provide ongoing support to vendors to facilitate smooth and efficient operations.
• Coordinate with unit teams to track major incoming imported raw materials and ensure timely evacuation from port, preventing demurrage and detention charges.
• Track material rejection reports and implement corrective actions to improve quality.
• Ensure the timely placement of vehicles for material transportation.
• Monitor price indices for packing materials and communicate with vendors to adjust future orders accordingly.
• Work closely with vendors and unit teams to ensure prompt resolution of issues and timely payments in accordance with contract terms.
• Collaborate with unit teams and service providers to drive initiatives aimed at enhancing safety & sustainability in logistics and packaging.

• Identify and onboard new vendors to enhance competition and improve negotiation outcomes.
• Collaborate with internal verticals and external companies with similar requirements to explore & evaluate potential vendor base
• Regularly visiting the vendors to ascertain their capabilities to effectively support our business
• Review and assess the performance of existing vendors, focusing on delivery reliability and commitment.

• Engage with other business units and external entities to stay informed about current price trends.
• Stay updated on market trends to anticipate and respond to cost fluctuations.
• Introduce new vendors to foster competition and optimize procurement costs.

• Identify opportunities for process improvement within procurement and logistics operations and collaborate with relevant teams to implement changes
• Collaborate with the Information Technology team to implement systems that digitalize and streamline procurement processes, enabling regular tracking, dashboards, contract reviews, supplier performance assessments, and more.

Vendors Safety Management

• Conduct pre-qualification assessments for vendors to ensure compliance with safety standards.
• Issue Requests for Quotation (RFQs) that emphasize key safety expectations.
• Oversee vendor selection, mobilization, and ensure that safety pre-qualification documents are provided.
• Conduct periodic evaluations of vendors in collaboration with unit teams.
• Report and investigate transport incidents to enhance overall safety practices.

Relationship Type

Frequency

Nature

Internal

Daily

External

• Other Group Units
• Outside Group Companies