Head-Supply Chain

• Inventory Management:
  • Define ROL ROQ in system based on consumption trend
• • Monitor and maintain adequate stock levels of general and engineering items
• • Conduct regular stock audits and reconciliations to ensure accuracy.
• • Ensure all items are stored appropriately to maintain their quality and safety.
• Coordination with procurement Department:
  • Raising purchase request on time based on ROL/ROQ
• • Collaborate with the procurement department for purchasing required stock in a timely manner.
• Receiving & Inspection:
  • Receive goods, inspect for quantity and quality as per order specifications.
• • Ensure proper documentation of goods received, and report any discrepancies or damages.
• • Ensure compliance with hospital standards
• • Timely GRN and material receiving
• Stock Distribution:
  • Ensure timely issuance and delivery of supplies to various hospital departments.
• • Create and maintain requisition logs and ensure that departments receive their requested supplies efficiently.
• Record Keeping & Documentation:
  • Maintain accurate and up-to-date records of stock movements, including receipts, issues, and reordering.
• • Prepare periodic reports on stock levels, usage trends, non-moving stock, and reorder requirements.
• Budgeting & Cost Control:
  • Monitor the budget allocated for hospital supplies and suggest cost-saving initiatives without compromising quality.
• • Reduce wastage and ensure optimal use of resources to avoid overstocking or stockouts.
• Compliance & Safety:
  • Ensure that the store adheres to health and safety regulations, particularly in the storage of hazardous or perishable materials.
• • Ensure proper disposal of expired, obsolete or damaged items, especially printing, stationary etc
• • Maintain a clean, organized, and secure store environment.
• Coordination with other department and team Supervision:
  • Supervise and train store personnel in handling stock and maintaining proper procedures.
• • Delegate responsibilities within the team and ensure the smooth running of store operations.
• Technology & Automation:
  • Use hospital management software and inventory systems for efficient tracking and reporting.
• • Suggest improvements to current inventory management systems to increase efficiency.
• Emergency Response:
  • Prepare for emergency situations by maintaining critical supplies at all times.
• • Work closely with clinical/non clinical departments to ensure urgent requests are fulfilled without delay.
• Equipment Maintenance Support
  • Track maintenance schedules and ensure the availability of spare parts for engineering equipment.
• • Coordinate with the engineering team for repair and replacement needs.
• • Maintain records of all maintenance activities.
• Asset Condemnation
  • Identify and document assets (medical and engineering) that are no longer functional or cost-effective to repair.
• • Prepare reports for asset condemnation, including technical assessments and justifications.
• • Liaise with the hospital’s administration and finance departments to obtain approvals for condemnation.
• • Maintain records of condemned assets for audit and compliance purposes.
• Scrap Management
  • Segregate scrap materials based on their type (e.g., recyclable, hazardous, non-recyclable).
• • Maintain detailed logs of scrap generated, including quantity, type, and source.
• • Coordinate with authorized agencies or dealers for safe and compliant disposal of scrap materials.
• • Implement sustainable practices to minimize waste and maximize recycling.

Job Objective

The General Store In-Charge is responsible for the overall management of the hospital general and engineering store, ensuring efficient handling of medical and non-medical supplies. This role involves maintaining optimal inventory levels, scrap / condemn items management, ensuring timely availability of materials, and implementing best practices for inventory control and storage.

Qualification

• Education: Bachelor’s degree in any field.
• Experience: Minimum of 5-6 years of experience in a similar role, preferably in a healthcare or hospital setting.
• Skills:
  • Strong understanding of inventory management principles.
• • Excellent organizational and multitasking skills.
• • Proficiency in inventory management software and MS Office applications.
• • Good communication and interpersonal skills to liaise with departments and vendors.
• • Ability to lead and supervise a team effectively.

Experience

7-10 years

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