Officer – Segment Logistics Operations

Posted Date :
14 Jun 2024
Function/Business Area :
Petrochemicals
Location :
Navi Mumbai
Job Responsibilities :
.

Job Role:

1. Coordination and exchange of documents with Vendors, Vessel Agents, RIL teams – EXIM., FC&A, Insurance and External Agencies including Surveyors, Terminals

2. SAP entries related to L/C opening, import consignment, duty payment, delivery from port, Insurance, demurrage payment, UAT

3. Internal MIS and market intelligence to improve results

Detailed Activities:

Supplier related communication / activities

1. Obtain acceptance of vessel nominations sent by Suppliers
Communicate with port authorities to check vessel suitability and nomination for discharge berth / port by submitting vessel’s Q88 and Appendix
ISOM portal – Application in portal and obtain approvals
After vessel acceptance, provide information to the SAP team to update vessel in the portal

2. Coordination with the Suppliers:
To obtain updated vessel itinerary to meet RIL required timelines
Negotiate and obtain changes in the vessel rotation as required by RIL.
Obtaining shipment documents from Supplier
Obtain final invoice and later communicate with Exim and Treasury team to ensure timely payment to Suppliers.

3. Ullage and Logistics Management
Coordination with Feedstock team and Terminals for checking availability of shore tanks
Management of ullage by coordination with Logistic team for ullage creation prior to vessel arrival
Issuing of LOI if required / OBL for discharge of cargo at discharge port.

Vessel shipping agents related communication / activities
1. Coordination with the shipping agents for updates in vessel itinerary and changes in the rotation as required.
2. Despatch of Original BLs to agents
3. Ensuring cargo discharge against either of LOI / Original BLs

SAP Activities
1. Conduct UAT for all new system entries as per RIL compliance
2. Coordination with SAP Team for updating vessel in SAP with Q88
3. To process 3 way pegging and creating Nomination Key
4. Creating Load-port and discharge port ticket
5. DMS of all documents
6. Creating STOs
7. Creating SCROLLs

Coordination with RIL sites
1. Coordinating with product-wise respective sites for timely unloading of vehicles to avoid detention.
2. Coordination and monitoring of stocks at all Plants.
3. Ensure logistics safety compliance as per Sites SOP

RIL EXIM team coordination / activities
1. Communicate all system entries and documents to EXIM team for customs clearance
2. Ensuring that Surveyors provide OTR reports on time
3. Follow up with EXIM team for Bills of Entry and Out of Charge for prompt stock transfer
4. Close coordination with logistics team for material movement

Demurrage payments
1. If there is demurrage as per RIL calculations for the import shipment, to verify RIL vs Supplier#s working with AP team
2. Coordination with vendor for demurrage working reconciliation / negotiation for reduction in demurrage
3. Creating entries in the system and required communication for approval
4. Creating proposals and scrolls in the system and giving communication to AP team for demurrage payment

Submission of Final Documents
1. Checking of original documents with banks and suppliers
2. Submitting original documents to the EXIM team
3. Obtaining original FTA promptly from Suppliers and submitting it to EXIM before arrival of vessel

Processing of Insurance claims, if any
1. In case of short receipt, to create claim request in the system
2. Submitting all the documents to the insurance dept. for lodging the insurance shortage claim
3. Coordination with insurance dept. for settlement of claim

MIS Activities
1. Maintain Import Master Data – weekly updates
2. Submission of import master to G&I Analytics team # monthly
Obtain market intelligence

Education Requirement :
Graduate + Specialized courses in Logistics / EXIM / SAP

Experience Requirement :
2 to 3 years of relevant experience

Skills & Competencies :
Core Domain Competencies:
1. MS Office
2. SAP
3. Logistics
4. Import documentation

Role-specific Competencies:

1. IT & Software for Usage
2. Negotiation & Influencing
3. Import Logistics
4. Decision Making